Today we are going to be talking about cost factors.
1. Number of guests
One of the most important factors for cost is how many guests you plan on having
. The number of guests will determine how big a space you need, how much food you need. The larger the space the more money it will cost, the more guest the more food which will increase the cost.
2. Catering
If you want a fully catered meal this will be another major cost factor. You might want to check on different types of menus, also some events you might be able to do your own catering which will definitely cut down the costs
3.Alcoholic Beverages
This could add up real fast if you are doing an open bar. There are a few ways to cut down the cost you might want to set a certain budget anything over that budget guests have to start paying,, or you can give tickets for 2 drinks free, or have a cah bar and let guests pay for there drinks. Also dont forget you dont want anyone geting into an accident or get a ticket leaving your special event, if possible if event is at hotel offer them some rooms or have designated drivers.
4. Event Decorations
Flowers,centerpieces, streamers and banners can be costly. The more you have will also mean more time to set up and take down. You could hire a decorator but they are costly. You could decorate yourself which will cut down costs. As an event planner I would shop around for you to find the best deals and sometimes you can create the atmosphere you want with less expensive items.
5. Entertainment
Do you want a band or dj.? Its always nice to have live music but dj's do just as well and have more of a variety of songs. The cost will be a big factor also live bands will cost more then djs. Once again as an event planner I would shop around for you and find the type of music you want at an affordable price.
5. Flowers
Flowers are expensive. Depending on what kind of flowers you awant, the season and how many will determine the cost factor. If you can try to stay with the flowers that are in season, or maybe try silk flowers, they look just as pretty and will last much longer.
6. Cake
The cost factor again will be on the amount of guests you are having most cake decorators charge by the slice. also what kind of filling and icing and how much detail you want will all determine the price
7 Photography
I left this
one for last because it is a touchy subject with me, since my husband is a photographer. I have been to many different event where the clients will spend a fortune for the venue and catering but then have a family friend or relative take the pictures. The photographer is the most important part of any event. Once the event is done the food is gone, the dancing done, flowers will die the only thing you have left are the pictures of the whole event. If you want to keep your friend a friend and speak to your relative ( Please hire a professional photographer )
Once again to help you have the best event possible hire an event planner. Event planners can sometimes get you a better price and also recommend people that they know and trust, also save you the stress for having to do all the research. I always make sure that all the vendors I use have insurance and I make sure my client and the vendor are compatible. Also I will be there on the day of the event to make sure everything stays on time
We take care of the stress so you can attend to your guests.
Please check out our website for all the services we offer www.magicalproductionsllc.com
I will blog again on Monday Have a GREAT WEEKEND
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