Finding The Right Venue

How to find the right venue

There are many factors in finding the right venue
Is the event being held indoors or out?
How many people are coming to the event?
Will the style, mood and atmosphere of the venue suit the event?


There are many different types of venues hotels, inns, community centers, private residence, parks, bowling alley, museums, art galleries, restaurants, ski lodges.

Also consider if the venue is all-inclusive location. All inclusive covers a multitude of services, Catering, accommodations, set up, take down, audio visual, parking, etc.

 Once you narrowed down some potential locations, you should visit the locations and talk to people  who have been there.

Determine the cost. Does the room or space have a flat fee? An hourly rate? Is the cost of the room include the catering? Is there a minimum number of guest? Is the deposit non refundable? Cancellation policy? Charges for cleanup or overtime?

Is there restrictions on music?
Does the facility have permits to serve liquor or do you have to provide permit?

if you are supplying your own catering do you have all the kitchen facilities you need? Dishes, silverware, glassware, pot & pans, coffee pots etc.

If you need electric make sure you have enouh outlets. Also for outdoor events you need to find out if there is adequate lighting after dark. Is there a sprinkler system that comes on at a certain time?

Adequate restrooms including those fore the disabled. Do you need to provide security? Do you have liability insurance?

If event is to be held outdoors you should have a tent in case of bad weather. If no tent do you have an alternate location in case of bad weather.

Events in private homes you should tell your neighbors some cities require a one time permit.

Some facilities do not allow tape, staples or tacks on wall check for restrictions.

So keep in mind there is a lot to consider when looking for the perfect venue for your event, that is why you hire an event planner to ask all the questions and take care of the stress so you can attend to your guest
Call Magical Productions LLC for a free consultation 719-570-0761